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Calendars & Appointments

How To Duplicate A Calendar

Quickly clone any GHL Customer Care calendar—keeping availability, meeting locations, notifications, and forms intact—to streamline setup and maintain consistency.

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On this page
  1. Key Benefits of Duplicating a Calendar
  2. What Settings Get Duplicated
  3. What Settings Do Not Get Duplicated
  4. How To Duplicate a Calendar
  5. Frequently Asked Questions
  6. Related Articles

Duplicating a calendar in GHL Customer Care lets you instantly clone an existing scheduling setup. This article walks you through each step of copying an existing calendar and explains which elements carry over from the original calendar into the new one.

TABLE OF CONTENTS

Overview of Duplicating Calendars

Duplicating calendars creates a brand-new calendar that mirrors the configurations of an existing one. Rather than piecing together your availability, reminders and other settings from scratch, you can clone a proven setup with a single action. This ensures consistency in client experiences and saves valuable time when rolling out similar calendars for different staff, locations, or services.

Key Benefits of Duplicating a Calendar

  • Time Savings: Launch a fully configured calendar in minutes without manual reconfiguring settings
  • Uniform Experience: Maintain consistent availability slots, meeting types, and communication styles across multiple calendars
  • Error Prevention: Avoid missing critical details, like buffer times or cancellation policies, that can slip through manual setup
  • Flexible Scaling: Easily spin up calendars for new team members, additional services, or test environments while preserving your original setup

What Settings Get Duplicated

The following settings and configurations are automatically copied when you duplicate a calendar:

  • Meeting Details: Calendar Logo; Calendar Name; Description; Group; Meeting Invite Title; Select Team Member & Assign Meeting Location; Meeting Color

  • Availability: Weekly Available Hours; Look Busy Settings; Recurring Meeting Options; Slot Interval; Meeting Duration; Minimum Scheduling Notice; Date Range Restrictions; Maximum Bookings Per Day; Maximum Bookings Per Slot; Pre-Buffer Time; Post-Buffer Time

  • Forms & Payments: Select Form; Widget Order; Pre-Populate Fields (Sticky Contacts); Consent Checkbox; Add Guests; Confirmation Page Settings; Meta Pixel; Auto-Confirm New Calendar Meetings; Payment Settings

  • Notifications & Additional Options: Email & In-App Notifications; Google/Outlook Invitations; Assign Contacts to Respective Calendar; Skip Contacts if Already Assigned; Allow Rescheduling; Allow Cancellation; Meeting Invite Notes

  • Customizations: Calendar Cover Image; Widget Style; Primary & Background Colors; Button Text; Calendar Title, Description, and Details; Custom Code

What Settings Do Not Get Duplicated

Understanding which elements are excluded from duplication helps you configure the new calendar correctly:

  • Calendar Name: The cloned calendar is automatically named Copy of '[Original Name]'. Update the name during setup to avoid confusion

  • Calendar ID: A new, unique Calendar ID is generated for the duplicate

  • Calendar URL: The duplicate’s URL is based on the original click link, with additional random numbers appended at the end

  • Workflow Automations: Any triggers or workflows tied to the original calendar are not cloned and must be recreated or reassigned

How To Duplicate a Calendar

Follow these steps to duplicate an existing calendar:

Step 1: Navigate to Calendar Settings

  • From the sub-account dashboard, select Calendars on the left-hand navigation bar
  • Using the top navigation ribbon, click Calendar Settings
Step 1: Navigate to Calendar Settings (image 1 of 3) What this shows From the sub-account dashboard, select Calendars on the left-hand navigation bar Using the top navigation ribbon, click Calendar Settings What this shows Illustrates the "Step 1: Navigate to Calendar Settings" section of "How To Duplicate A Calendar". This screenshot appears in the "Step 1: Navigate to Calendar Settings" section of "How To Duplicate A Calendar". The text alongside this image reads: From the sub-account dashboard, select Calendars on the left-hand navigation bar Using the top navigation ribbon, click Calendar Settings. This part of the guide covers 1 field, listed below. Immediately after, the guide continues: Click the 3 Dot iconnext to the calendar you would like to duplicate Select Duplicate and confirm in the popup. Image 1 of 3 What to chooseFrom the sub-account dashboard, select Calendars on the left-hand navigation bar Using the top navigation ribbon, click Calendar Settings
Fields in this part of the guide Using the top navigation ribbon, click Calendar Settings
Buttons and menus referenced CalendarsCalendar Settings
Next stepClick the 3 Dot iconnext to the calendar you would like to duplicate Select Duplicate and confirm in the popup
All 2 steps in this procedure
  1. From the sub-account dashboard, select Calendars on the left-hand navigation bar
  2. Using the top navigation ribbon, click Calendar Settings

Step 2: Select Calendar

  • Click the 3 Dot iconnext to the calendar you would like to duplicate
  • Select Duplicate and confirm in the popup

Step 2: Select Calendar (image 2 of 3) What this shows Click the 3 Dot iconnext to the calendar you would like to duplicate Select Duplicate and confirm in the popup What this shows Illustrates the "Step 2: Select Calendar" section of "How To Duplicate A Calendar". This screenshot appears in the "Step 2: Select Calendar" section of "How To Duplicate A Calendar". The text alongside this image reads: Click the 3 Dot iconnext to the calendar you would like to duplicate Select Duplicate and confirm in the popup. Immediately after, the guide continues: The new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they…. Image 2 of 3 What to chooseClick the 3 Dot iconnext to the calendar you would like to duplicate Select Duplicate and confirm in the popup
Buttons and menus referenced 3 DotDuplicate
Next stepThe new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they match your needs Once the calendar is configured correctly, click the blue Save button in the upper right corner
All 2 steps in this procedure
  1. Click the 3 Dot iconnext to the calendar you would like to duplicate
  2. Select Duplicate and confirm in the popup

Step 3: Review New Calendar

  • The new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion

  • Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they match your needs

  • Once the calendar is configured correctly, click the blue Save button in the upper right corner

Step 3: Review New Calendar (image 3 of 3) What this shows The new calendar will automatically be named "Copy of [Original Name]". What this shows Illustrates the "Step 3: Review New Calendar" section of "How To Duplicate A Calendar". This screenshot appears in the "Step 3: Review New Calendar" section of "How To Duplicate A Calendar". The text alongside this image reads: The new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they match your needs Once the calendar is configured correctly…. Immediately after, the guide continues: Q: Can I duplicate any calendar type (Round-Robin, Class, Event)? All calendar types support duplication and inherit their unique configurations. Image 3 of 3 How to confirmThe new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they match your needs Once the calendar is configured correctly, click the blue Save button in the upper right corner
Buttons and menus referenced Save
Next stepQ: Can I duplicate any calendar type (Round-Robin, Class, Event)? All calendar types support duplication and inherit their unique configurations.
All 3 steps in this procedure
  1. The new calendar will automatically be named "Copy of [Original Name]". Update the name to avoid confusion
  2. Inspect every setting, from availability windows and buffer times to meeting locations and notification templates, to ensure they match your needs
  3. Once the calendar is configured correctly, click the blue Save button in the upper right corner

Frequently Asked Questions

Q: Can I duplicate any calendar type (Round-Robin, Class, Event)?
All calendar types support duplication and inherit their unique configurations.

Q: Are workflows or automations duplicated too?
A: No, workflows must be recreated or reassigned to the new calendar manually.

Q: Will existing booking links redirect to the new calendar?
No. The booking link from the original calendar remains tied to that calendar and continues pointing to it. The duplicate generates its own unique booking link.

Q: Will the calendar’s time zone settings carry over?
Yes, the duplicate calendar retains the same time zone configuration as the original, ensuring bookings display at the correct local time.

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