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Blogs - Bulk Import Using CSV

Learn how to import blogs in bulk using CSV and Excel in GHL Customer Care. Save time by uploading multiple posts at once with the correct formatting and structure.

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On this page
  1. Key Benefits of CSV Blog Importer
  2. Important Notes
  3. How to Use CSV Blog Importer
  4. Step 1: Access Blogs & Choose the Target Blog
  5. Step 2: Start a CSV Import
  6. Step 3: Prepare & Upload the File
  7. Step 4: Preview, Edit & Schedule Posts
  8. Step 5: Import & Confirm
  9. Frequently Asked Questions
  10. Related Articles

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Easily import dozens of blog posts in minutes with GHL Customer Care’s new CSV Blog Importer. This guide walks you through how to drag and drop a spreadsheet, preview each post, and choose which ones to publish, schedule, or save as drafts. Perfect for agencies migrating from Blogger, Wix, WordPress, or any platform that supports CSV exports.

TABLE OF CONTENTS

What is CSV Blog Importer?

The CSV Blog Importer is a bulk-upload tool inside GHL Customer Care Blogs that converts properly-formatted CSV or Excel files into publish-ready blog posts. By validating headers, auto-matching authors and categories, and walking you through a three-stage review flow, it removes almost all manual copy-and-paste work.

Key Benefits of CSV Blog Importer

  • Seamless Migration: Eliminate the hassle of copying content manually from external platforms.
  • Bulk Importing: Upload up to 60 posts in a single file to speed up onboarding.
  • Smart Organization: Automatically create or match authors and categories to minimize manual cleanup.
  • Flexible Scheduling: GHL Customer Care interprets the Publish Date automatically from the uploaded file.
  • Built-in SEO Preview: View titles, meta descriptions, and social images before publishing.
  • Error Free Setup: Use the downloadable sample CSV to prevent header or format mistakes.
  • Instant Validation: Inline error messages highlight missing or incorrect data right away.

Important Notes

  • Automatic Validation: GHL Customer Care scans your CSV headers on upload and flags missing or misspelled fields for quick correction.
  • Required Fields: All required headers must be present, though individual cell values can remain blank.
  • Error Detection: Inline error chips highlight issues such as missing images, invalid dates, or long meta descriptions.
  • Smart Scheduling: Past dates = Published/Future dates = Scheduled/Blank dates = Draft.
  • File Size: Keep your file under 25MB to avoid browser time-outs; split larger files into smaller batches.
  • CSV Formatting: Incorrectly formatted files display inline error messages until corrected.
  • Time Zone Handling: The importer respects each sub-account’s time zone to ensure posts publish at the correct local time.

How to Use CSV Blog Importer

Step 1: Access Blogs & Choose the Target Blog

  1. Log in to your sub-account.
  2. In the left menu, click Sites → Blogs.
    Step 2 of 4: In the left menu, click Sites → Blogs What this shows Step 2 of 4: In the left menu, click Sites → Blogs. What this shows Shows what to click for step 2 of 4 in the "Step 1: Access Blogs & Choose the Target Blog" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 2 of 4 in the "Step 1: Access Blogs & Choose the Target Blog" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you in the left menu, click Sites → Blogs. For context, this section explains: Log in to your sub-account. In the left menu, click Sites → Blogs. To Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates. To use an existing blog: Click the blog site name to open it. The next step is to to Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates. Step 2 of 4Image 1 of 9 What to clickIn the left menu, click Sites → Blogs.
    Buttons and menus referenced SitesBlogsCreate BlogCreate a blogCreate a Blog from Templatesblog site name
    Next stepTo Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates.
    All 4 steps in this procedure
    1. Log in to your sub-account.
    2. In the left menu, click Sites → Blogs. this image
    3. To Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates.
    4. To use an existing blog: Click the blog site name to open it.
  3. To Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates.
  4. To use an existing blog: Click the blog site name to open it.
    Step 4 of 4: To use an existing blog: Click the blog site name to open it What this shows Step 4 of 4: To use an existing blog: Click the blog site name to open it. What this shows Shows what to click for step 4 of 4 in the "Step 1: Access Blogs & Choose the Target Blog" section of "Blogs - Bulk Import Using CSV". This animation accompanies step 4 of 4 in the "Step 1: Access Blogs & Choose the Target Blog" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you to use an existing blog: Click the blog site name to open it. Step 4 of 4Image 2 of 9 What to clickTo use an existing blog: Click the blog site name to open it.
    Buttons and menus referenced blog site nameSitesBlogsCreate BlogCreate a blogCreate a Blog from Templates
    All 4 steps in this procedure
    1. Log in to your sub-account.
    2. In the left menu, click Sites → Blogs.
    3. To Create a New Blog Site: Click Create Blog dropdown → select Create a blog or Create a Blog from Templates.
    4. To use an existing blog: Click the blog site name to open it. this image

Step 2: Start a CSV Import

  1. Click on the New Post dropdown.
  2. Select Import Blog Post from CSV option.
    Step 2 of 2: Select Import Blog Post from CSV option What this shows Step 2 of 2: Select Import Blog Post from CSV option. What this shows Shows what to choose for step 2 of 2 in the "Step 2: Start a CSV Import" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 2 of 2 in the "Step 2: Start a CSV Import" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you select Import Blog Post from CSV option. Step 2 of 2Image 3 of 9 What to chooseSelect Import Blog Post from CSV option.
    Buttons and menus referenced Import Blog Post from CSVNew Post
    All 2 steps in this procedure
    1. Click on the New Post dropdown.
    2. Select Import Blog Post from CSV option. this image

Step 3: Prepare & Upload the File

  1. Click Download sample and populate the CSV or XLSX template to avoid header mismatches.
    Step 1 of 5: Click Download sample and populate the CSV or XLSX template to avoid… What this shows Step 1 of 5: Click Download sample and populate the CSV or XLSX template to avoid header mismatches. What this shows Shows what to click for step 1 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 1 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you click Download sample and populate the CSV or XLSX template to avoid header mismatches. The next step is to click on the Click to Upload or D rag & Drop → choose your prepared file. Step 1 of 5Image 4 of 9 What to clickClick Download sample and populate the CSV or XLSX template to avoid header mismatches.
    Buttons and menus referenced Download sampleCSVXLSXtemplateClick to UploadDrag & DropFile summaryFormatting TipsContinue
    Next stepClick on the Click to Upload or D rag & Drop → choose your prepared file.
    All 5 steps in this procedure
    1. Click Download sample and populate the CSV or XLSX template to avoid header mismatches. this image
    2. Click on the Click to Upload or D rag & Drop → choose your prepared file.
    3. Review the File summary (file name, total posts)
    4. Go through the Formatting Tips.
    5. Click on Continue.
  2. Click on the Click to Upload or Drag & Drop → choose your prepared file.
    Step 2 of 5: Click on the Click to Upload or D rag & Drop → choose your prepared file What this shows Step 2 of 5: Click on the Click to Upload or D rag & Drop → choose your prepared file. What this shows Shows what to choose for step 2 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". This animation accompanies step 2 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you click on the Click to Upload or D rag & Drop → choose your prepared file. The next step is to review the File summary (file name, total posts). Step 2 of 5Image 5 of 9 What to chooseClick on the Click to Upload or D rag & Drop → choose your prepared file.
    Buttons and menus referenced Click to UploadDrag & DropDownload sampleCSVXLSXtemplateFile summaryFormatting TipsContinue
    Next stepReview the File summary (file name, total posts)
    All 5 steps in this procedure
    1. Click Download sample and populate the CSV or XLSX template to avoid header mismatches.
    2. Click on the Click to Upload or D rag & Drop → choose your prepared file. this image
    3. Review the File summary (file name, total posts)
    4. Go through the Formatting Tips.
    5. Click on Continue.
  3. Review the File summary (file name, total posts)
  4. Go through the Formatting Tips.
  5. Click on Continue.
    Step 5 of 5: Click on Continue What this shows Step 5 of 5: Click on Continue. What this shows Shows what to click for step 5 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 5 of 5 in the "Step 3: Prepare & Upload the File" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you click on Continue. For context, this section explains: Click Download sample and populate the CSV or XLSX template to avoid header mismatches. Click on the Click to Upload or D rag & Drop → choose your prepared file. Review the File summary (file name, total posts) Go through the Formatting Tips. Click on Continue. Step 5 of 5Image 6 of 9 What to clickClick on Continue.
    Buttons and menus referenced ContinueDownload sampleCSVXLSXtemplateClick to UploadDrag & DropFile summaryFormatting Tips
    All 5 steps in this procedure
    1. Click Download sample and populate the CSV or XLSX template to avoid header mismatches.
    2. Click on the Click to Upload or D rag & Drop → choose your prepared file.
    3. Review the File summary (file name, total posts)
    4. Go through the Formatting Tips.
    5. Click on Continue. this image

Step 4: Preview, Edit & Schedule Posts

  1. Click any blog card to open Preview (check Desktop and Mobile views).
  2. Click the pencil icon to edit content as needed.
  3. Set the Publish/Schedule date with the date picker:
    • Past date → imports as Published
    • Future date → imports as Scheduled
    • Blank date → imports as Draft
Note: Invalid dates revert to Draft to prevent accidental publication.
Step 4: Preview, Edit & Schedule Posts (image 7 of 9) What this shows Note: Invalid dates revert to Draft to prevent accidental publication. What this shows Illustrates the "Step 4: Preview, Edit & Schedule Posts" section of "Blogs - Bulk Import Using CSV". This animation appears in the "Step 4: Preview, Edit & Schedule Posts" section of "Blogs - Bulk Import Using CSV". The text alongside this image reads: Note: Invalid dates revert to Draft to prevent accidental publication. This part of the guide covers 3 fields, listed below. Immediately after, the guide continues: Click Import. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft) Click Import to confirm. Image 7 of 9 What this coversNote: Invalid dates revert to Draft to prevent accidental publication.
Fields in this part of the guide Past date → imports as PublishedFuture date → imports as ScheduledBlank date → imports as Draft
Buttons and menus referenced Previewpencil iconPublish/Schedule datePast dateFuture dateBlank dateDraft
Next stepClick Import. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft) Click Import to confirm.
All 3 steps in this procedure
  1. Click any blog card to open Preview (check Desktop and Mobile views).
  2. Click the pencil icon to edit content as needed.
  3. Set the Publish/Schedule date with the date picker:

Step 5: Import & Confirm

  1. Click Import.
    Step 1 of 3: Click Import What this shows Step 1 of 3: Click Import. What this shows Shows what to click for step 1 of 3 in the "Step 5: Import & Confirm" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 1 of 3 in the "Step 5: Import & Confirm" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you click Import. For context, this section explains: Click Import. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft) Click Import to confirm. The next step is to in the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft). Step 1 of 3Image 8 of 9 What to clickClick Import.
    Buttons and menus referenced ImportsummaryPosts with Errors (Row-Level Reports)
    Next stepIn the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft)
    All 3 steps in this procedure
    1. Click Import. this image
    2. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft)
    3. Click Import to confirm.
  2. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft)
  3. Click Import to confirm.
    Step 3 of 3: Click Import to confirm What this shows Step 3 of 3: Click Import to confirm. What this shows Shows how to confirm for step 3 of 3 in the "Step 5: Import & Confirm" section of "Blogs - Bulk Import Using CSV". This screenshot accompanies step 3 of 3 in the "Step 5: Import & Confirm" section of "Blogs - Bulk Import Using CSV". At this point in the walkthrough you click Import to confirm. For context, this section explains: Click Import. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft) Click Import to confirm. Step 3 of 3Image 9 of 9 How to confirmClick Import to confirm.
    Buttons and menus referenced ImportsummaryPosts with Errors (Row-Level Reports)
    All 3 steps in this procedure
    1. Click Import.
    2. In the confirmation modal review the summary (e.g., 1 will be Published, 1 will be Draft)
    3. Click Import to confirm. this image
     
Posts with Errors (Row-Level Reports)

If any rows fail validation during review, open Posts with Errors to see a row-level report of what failed and why.

Each failed row should show:

The post title (or row identifier)

The field that failed validation

A validation message explaining what to fix

Frequently Asked Questions

Q: What’s the maximum number of posts I can import at once?

Up to 60 posts per CSV/XLSX file.

Q: Does the importer download and host my images?

Yes. Provide either full image URLs or relative paths accessible to the public internet; GHL Customer Care will fetch and store them.

Q: Can I edit posts after importing?

Absolutely. Imported posts act like any other blog post—open the editor, adjust content, and republish.

Q: What happens if I re-import a post with the same title?

A new draft will be created; duplicates are not automatically merged.

Q: Is there a file-size limit?

Keep the file under 25 MB to avoid browser time-outs. Split larger files into smaller batches for best performance.

Q: Will unpublished drafts count toward the 60-post limit?

Yes, all rows in your CSV count toward the 60-row cap, regardless of their final status.

Q: Can I undo an import?

There’s no one-click rollback. Delete imported posts manually or use bulk-delete from the Blog Posts list.

Q: What happens if I don’t include an existing author or category in my CSV?

The system will auto-create them during the import process.

Q: What happens if I leave the publish date blank?

The post will be imported as a Draft.

Q: Can I re-upload a CSV if there are errors?

Yes, you can fix the errors in your file and re-upload anytime.

Q: What platforms can I migrate from?

Any platform that allows you to export structured content into CSV or Excel (e.g., Blogger, Wix, WordPress, etc.).

Q. How to resolve and retry failed errors ?

Open Posts with Errors. Select a failed row to review the message. Update the row (if inline edits are supported), or Fix the source CSV/XLSX and re-upload. Retry the import after resolving errors.

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