Skip to content
Calendars & Appointments

Multiple Meeting Location Selector in Calendar

TABLE OF CONTENTS Overview How to Set Multiple Meeting Locations Limitations Configuration Steps Available Meeting Locations Booking Widget - How do…

3 min read598 words5 explained imagesUpdated Sun, 20 Apr, 2025 at 10:27 PM
View as markdownOpen in ClaudeOpen in ChatGPT
Each image has a one line explanation. Switch to full detail for the step it belongs to, the fields and buttons involved, examples and the whole procedure.
On this page
  1. Overview
  2. How to Set Multiple Meeting Locations
  3. Booking Widget - How do bookers choose the location?

Video 1 Open in a new tab

TABLE OF CONTENTS

Overview

The Multiple Meeting Location Selector feature allows you to add multiple meeting locations to your calendar settings. These locations are then displayed on the booking widget, giving bookers the flexibility to choose their preferred meeting location. This feature is particularly useful when you want to provide your bookers with the choice of meeting locations.

How to Set Multiple Meeting Locations

Limitations

Before we begin, please note the following limitations:

  1. Multiple meeting locations can only be configured for Event Calendar and Round Robin & Service calendars with one team member. 
  2. This feature is supported only for Neo widget.

Configuration Steps

  • Navigate to your calendar settings and select the calendar you wish to configure.
  • For Event Calendar: Scroll down to the meeting location section.
Configuration Steps (image 1 of 5) What this shows Navigate to your calendar settings and select the calendar you wish to configure. What this shows Illustrates the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". This screenshot appears in the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". The text alongside this image reads: Navigate to your calendar settings and select the calendar you wish to configure. For Event Calendar: Scroll down to the meeting location section. This part of the guide covers 1 field, listed below. Immediately after, the guide continues: For Round Robin / Service Calendar: Scroll down to the team members section. Image 1 of 5 Where to goNavigate to your calendar settings and select the calendar you wish to configure. For Event Calendar: Scroll down to the meeting location section.
Fields in this part of the guide Once you have added your meeting locations, click on "Save."
Next stepFor Round Robin / Service Calendar: Scroll down to the team members section.
All 2 steps in this procedure
  1. Navigate to your calendar settings and select the calendar you wish to configure.
  2. For Event Calendar: Scroll down to the meeting location section.
  • For Round Robin / Service Calendar: Scroll down to the team members section.
Configuration Steps (image 2 of 5) What this shows For Round Robin / Service Calendar: Scroll down to the team members section. What this shows Illustrates the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". This screenshot appears in the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". The text alongside this image reads: For Round Robin / Service Calendar: Scroll down to the team members section. This part of the guide covers 1 field, listed below. Immediately after, the guide continues: Click on the "+Add Location" button. Choose and configure your desired locations. If you select 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don't want to show it before…. Image 2 of 5 What this coversFor Round Robin / Service Calendar: Scroll down to the team members section.
Fields in this part of the guide Once you have added your meeting locations, click on "Save."
Next stepClick on the "+Add Location" button. Choose and configure your desired locations. If you select 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don't want to show it before booking, enter the address in the location input box and use a label like "New York Office." The booking widget will display "New York Office" until the booking is made, after which the actual address will be shown and sent to the booker. Once you have added your meeting locations, click on "Save."
All 2 steps in this procedure
  1. Navigate to your calendar settings and select the calendar you wish to configure.
  2. For Event Calendar: Scroll down to the meeting location section.
  • Click on the "+Add Location" button.
  • Choose and configure your desired locations. 
  • If you select 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don't want to show it before booking, enter the address in the location input box and use a label like "New York Office." The booking widget will display "New York Office" until the booking is made, after which the actual address will be shown and sent to the booker.
  • Once you have added your meeting locations, click on "Save."
Configuration Steps (image 3 of 5) What this shows Click on the "+Add Location" button. What this shows Illustrates the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". This screenshot appears in the "Configuration Steps" section of "Multiple Meeting Location Selector in Calendar". The text alongside this image reads: Click on the "+Add Location" button. Choose and configure your desired locations. If you select 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don't want to show it before booking, enter the address in the location input box and use a…. This part of the guide covers 1 field, listed below. Immediately after, the guide continues: Phone: The default value populated will be the subaccount's phone number, but you can edit it to any phone number of your choice. Address: The default value populated will be the subaccount's business address, but you can edit it to any…. Image 3 of 5 What to fill inClick on the "+Add Location" button. Choose and configure your desired locations. If you select 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don't want to show it before booking, enter the address in the location input box and use a label like "New York Office." The booking widget will display "New York Office" until the booking is made, after which the actual address will be shown and sent to the booker. Once you have added your meeting locations, click on "Save."
Fields in this part of the guide Once you have added your meeting locations, click on "Save."
Next stepPhone: The default value populated will be the subaccount's phone number, but you can edit it to any phone number of your choice. Address: The default value populated will be the subaccount's business address, but you can edit it to any address if needed. Custom: Use this to enter any custom value, such as your store address, a message for clients, or a static Zoom link. Note that Event Calendar does not support dynamic Zoom / Google Meet link generation. Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality.
All 2 steps in this procedure
  1. Navigate to your calendar settings and select the calendar you wish to configure.
  2. For Event Calendar: Scroll down to the meeting location section.

Available Meeting Locations

Event Calendar:

  • Phone: The default value populated will be the subaccount's phone number, but you can edit it to any phone number of your choice.
  • Address: The default value populated will be the subaccount's business address, but you can edit it to any address if needed.
  • Custom: Use this to enter any custom value, such as your store address, a message for clients, or a static Zoom link. Note that Event Calendar does not support dynamic Zoom / Google Meet link generation.
  • Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality.

Round Robin & Service Calendar:

  • Phone: Similar to Event Calendar, you can edit the default phone number.
  • Address: Similar to Event Calendar, you can edit the default address.
  • Custom: Similar to Event Calendar, you can enter any value here.
  • Zoom: Unique Zoom links will be generated if Zoom is successfully integrated. Ensure Zoom is integrated in 'My Profile' > Calendar Settings > Video Conferencing.
  • Google Meet: Unique Google Meet links will be generated if Google is successfully integrated and Google Calendar is selected as the linked calendar in the 'My Profile > Calendar Settings' section.
  • Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality. 
Available Meeting Locations (image 4 of 5) What this shows Phone: Similar to Event Calendar, you can edit the default phone number. What this shows Illustrates the "Available Meeting Locations" section of "Multiple Meeting Location Selector in Calendar". This screenshot appears in the "Available Meeting Locations" section of "Multiple Meeting Location Selector in Calendar". The text alongside this image reads: Phone: Similar to Event Calendar, you can edit the default phone number. Address: Similar to Event Calendar, you can edit the default address. Custom: Similar to Event Calendar, you can enter any value here. Zoom: Unique Zoom links will be generated if Zoom is successfully integrated. Ensure Zoom…. The navigation path used here is My Profile' > Calendar Settings > Video Conferencing. Immediately after, the guide continues: All the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will…. Path: My Profile' > Calendar Settings > Video ConferencingImage 4 of 5 What to fill inPhone: Similar to Event Calendar, you can edit the default phone number. Address: Similar to Event Calendar, you can edit the default address. Custom: Similar to Event Calendar, you can enter any value here. Zoom: Unique Zoom links will be generated if Zoom is successfully integrated. Ensure Zoom is integrated in 'My Profile' > Calendar Settings > Video Conferencing. Google Meet: Unique Google Meet links will be generated if Google is successfully integrated and Google Calendar is selected as the linked calendar in the 'My Profile > Calendar Settings' section. Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality. Next stepAll the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will be shown on the confirmation page, included in the confirmation email, used in workflows, displayed in the in-app appointment modal, and anywhere else where the meeting location is displayed.
All 4 steps in this procedure
  1. Phone: The default value populated will be the subaccount's phone number, but you can edit it to any phone number of your choice.
  2. Address: The default value populated will be the subaccount's business address, but you can edit it to any address if needed.
  3. Custom: Use this to enter any custom value, such as your store address, a message for clients, or a static Zoom link. Note that Event Calendar does not support dynamic Zoom / Google Meet link generation.
  4. Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality.

Booking Widget - How do bookers choose the location?

All the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will be shown on the confirmation page, included in the confirmation email, used in workflows, displayed in the in-app appointment modal, and anywhere else where the meeting location is displayed.

Booking Widget - How do bookers choose the location? (image 5 of 5) What this shows All the configured options in the calendar settings will be displayed on the booking widget. What this shows Illustrates the "Booking Widget - How do bookers choose the location?" section of "Multiple Meeting Location Selector in Calendar". This screenshot appears in the "Booking Widget - How do bookers choose the location?" section of "Multiple Meeting Location Selector in Calendar". The text alongside this image reads: All the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will be shown on the confirmation page, included in the…. Image 5 of 5 What to chooseAll the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will be shown on the confirmation page, included in the confirmation email, used in workflows, displayed in the in-app appointment modal, and anywhere else where the meeting location is displayed.

Frequently asked questions

Booking Widget - How do bookers choose the location?
All the configured options in the calendar settings will be displayed on the booking widget. The booker can select their preferred location, which will then be used as the meeting location for the appointment. This selected location will be shown on the confirmation page, included in the confirmation email, used in workflows, displayed in the in-app appointment modal, and anywhere else where the meeting location is displayed.

Was this guide helpful?

Related guides

Show seats per slot for Class booking on the booking widget2 min read · 2 imagesPre and Post buffers5 min read · 2 imagesHow to Enable Consent Checkbox Calendars4 min read · 7 imagesIn App Calendar view2 min read · 9 images