Recurring appointments are appointments or meetings that occur at regular intervals, such as every day, every week, or every month. Recurring appointments can be used in calendars to help save time and effort when scheduling regular meetings.
4 min read886 words10 explained imagesUpdated Wed, 3 Sep, 2025 at 3:12 PM
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Recurring appointments are appointments or meetings that occur at regular intervals, such as every day, every week, or every month. Recurring appointments can be used in calendars to help save time and effort when scheduling regular meetings or appointments. Instead of creating a new appointment for each occurrence, a single recurring appointment can be set up to cover multiple occurrences. This can be especially useful for appointments that happen on a regular schedule, such as weekly meetings or monthly check-ins.
How to Set Up a Recurring Appointments Calendar? (image 1 of 10)What this shows All calendar types (other than Service Calendars) than support recurring appointments.What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". For context, this section explains: All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar. Immediately after, the guide continues: Click on Select Under Round Robin Booking.Image 1 of 10
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepClick on Select Under Round Robin Booking
Click on Calendars
How to Set Up a Recurring Appointments Calendar? (image 2 of 10)What this shows All calendar types (other than Service Calendars) than support recurring appointments.What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". For context, this section explains: All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar. Immediately after, the guide continues: Click on Select Under Round Robin Booking.Image 2 of 10
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepClick on Select Under Round Robin Booking
Click on Create Calendar
How to Set Up a Recurring Appointments Calendar? (image 3 of 10)What this shows All calendar types (other than Service Calendars) than support recurring appointments.What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". For context, this section explains: All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar. Immediately after, the guide continues: Click on Select Under Round Robin Booking.Image 3 of 10
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepClick on Select Under Round Robin Booking
Click on Select Under Round Robin Booking
How to Set Up a Recurring Appointments Calendar? (image 4 of 10)What this shows Click on Select Under Round Robin BookingWhat this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: Click on Select Under Round Robin Booking. Immediately after, the guide continues: All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar.Image 4 of 10What to chooseClick on Select Under Round Robin Booking
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepAll calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar.
Please Note
All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar.
In the Availability Tab, Toggle on Recurring Appointments:
How to Set Up a Recurring Appointments Calendar? (image 5 of 10)What this shows In the Availability Tab, Toggle on Recurring Appointments:What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: In the Availability Tab, Toggle on Recurring Appointments. Immediately after, the guide continues: Once you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case.Image 5 of 10What to chooseIn the Availability Tab, Toggle on Recurring Appointments:
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepOnce you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case.
Once you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case.
How to Set Up a Recurring Appointments Calendar? (image 6 of 10)What this shows Once you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case.What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: Once you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case. Immediately after, the guide continues: We have a limitation on the "times to repeat" field. An event can be repeat for a maximum of 24 times.Image 6 of 10What to chooseOnce you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case.
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepWe have a limitation on the "times to repeat" field. An event can be repeat for a maximum of 24 times.
Please note:
We have a limitation on the "times to repeat" field. An event can be repeat for a maximum of 24 times.
You have three options in the If slots are not available dropdown:
How to Set Up a Recurring Appointments Calendar? (image 7 of 10)What this shows You have three options in the If slots are not available dropdown:What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: You have three options in the If slots are not available dropdown. Immediately after, the guide continues: This basically means that if there is another appointment or event already booked for the intended slot, then the user has the following options.Image 7 of 10What to chooseYou have three options in the If slots are not available dropdown:
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepThis basically means that if there is another appointment or event already booked for the intended slot, then the user has the following options:
This basically means that if there is another appointment or event already booked for the intended slot, then the user has the following options:
Continue Booking
In the dropdown for "If slots are not available," if you choose Continue Booking, you will get an additional dropdown asking you what to do in cases where double bookings happen for that case:
How to Set Up a Recurring Appointments Calendar? (image 8 of 10)What this shows In the dropdown for "If slots are not available," if you choose Continue Booking, you will get an additional dropdown asking you what to…What this showsIllustrates the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "How to Set Up a Recurring Appointments Calendar?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: In the dropdown for "If slots are not available," if you choose Continue Booking, you will get an additional dropdown asking you what to do in cases where double bookings happen for that case. Immediately after, the guide continues: Choosing Continue Booking means you are allowing the calendar to double-book the slot.Image 8 of 10What to chooseIn the dropdown for "If slots are not available," if you choose Continue Booking, you will get an additional dropdown asking you what to do in cases where double bookings happen for that case:
Buttons and menus referencedSettingsCalendarsCreate CalendarSelectRound Robin BookingPlease NoteAvailabilityRecurring AppointmentsIf slots are not availableContinue Booking"If slots are not available,"Continue Booking,
Next stepChoosing Continue Booking means you are allowing the calendar to double-book the slot.
Choosing Continue Booking means you are allowing the calendar to double-book the slot.
Skip booking Unavailable slot.
That simply means book ONLY the available slots and ignore the rest.
Book Next Available Slot
That simply means to book the reoccurrences irrespective of how far out in the future the calendar needs to scout for the available slots.
Please Note
We check only until the next 3 slots for availability, if unavailable we drop the booking.If available we continue and complete all reoccurrences. User should be careful when selecting the recurring booking option (book next vs skip booking vs continue booking).
Recurring appointments can only be booked for standard slots (for custom slots, we do not display a recurring booking option). Users will not be able to book recurring appointments from the opportunities page. The recurring calendars will be available in the drop-down to book but only for a single time slot.
FAQ
Will the already existing workflow trigger steps fire for Recurring appointments?
No, they won't. We have added some new filters for the Appointment Trigger steps. So all your configured triggers will need a new filter to be added for your Workflow Trigger Steps.
Will the already existing workflow trigger steps fire for Recurring appointments? (image 9 of 10)What this shows No, they won't.What this showsIllustrates the "Will the already existing workflow trigger steps fire for Recurring appointments?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "Will the already existing workflow trigger steps fire for Recurring appointments?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: No, they won't. We have added some new filters for the Appointment Trigger steps. So all your configured triggers will need a new filter to be added for your Workflow Trigger Steps. Immediately after, the guide continues: We added a new Event Type Filter in the appointment trigger step, so now you can control the workflow triggers that can fire for the type of your appointments. You would choose Recurring as the Event type if you want the Workflow Trigger….Image 9 of 10What this coversNo, they won't. We have added some new filters for the Appointment Trigger steps. So all your configured triggers will need a new filter to be added for your Workflow Trigger Steps.
Buttons and menus referencedEvent Type: NormalEvent Type: RecurringEvent Type: Any
Next stepWe added a new Event Type Filter in the appointment trigger step, so now you can control the workflow triggers that can fire for the type of your appointments. You would choose Recurring as the Event type if you want the Workflow Trigger to only fire off for Recurring Appointments.
We added a new Event Type Filter in the appointment trigger step, so now you can control the workflow triggers that can fire for the type of your appointments. You would choose Recurring as the Event type if you want the Workflow Trigger to only fire off for Recurring Appointments.
For all the existing Appointment Status triggers in your account, we have added a new Filter by default, and the Filter is Event Type: Normal. It does not fire off for Recurring Appointments.
Event Type: Normal
So if you select this filter, the normal appointments (which aren't recurring) and all your existing non-recurring appointments would be considered normal. If you select this, then it would work the same as how it is working now.
Event Type: Recurring
If you select this filter, then the trigger would fire only for the appointments that got booked in Calendars that had the recurring appointment settings turned On.
Event Type: Any
If you select this filter, then the trigger would fire for any type of appointment.
Please Note:
We are deprecating Customer Booked Appointment Trigger.So now, if you select the Modified By Filter:
Will the already existing workflow trigger steps fire for Recurring appointments? (image 10 of 10)What this shows If you select this filter, then the trigger would fire for any type of appointment.What this showsIllustrates the "Will the already existing workflow trigger steps fire for Recurring appointments?" section of "Configure Recurring Calendar Appointments".This screenshot appears in the "Will the already existing workflow trigger steps fire for Recurring appointments?" section of "Configure Recurring Calendar Appointments". The text alongside this image reads: If you select this filter, then the trigger would fire for any type of appointment. Immediately after, the guide continues: Users cannot bulk update Recurring appointments (cancel or reschedule).Image 10 of 10What to fill inIf you select this filter, then the trigger would fire for any type of appointment.
Buttons and menus referencedEvent Type: NormalEvent Type: RecurringEvent Type: Any
Next stepUsers cannot bulk update Recurring appointments (cancel or reschedule).Customer: It would work the same as the Customer Booked Appointment, so if this filter is added, then appointments that are booked by customer i.e if the appointment is booked from the widget, then only this would fire.
User: All the appointments that are booked inside the system or any other source other than the appointments that booked from widget would fire the appointment.
API: Works only for appointments created via API.
Can users bulk update Appointments?
Users cannot bulk update Recurring appointments (cancel or reschedule).
Can the same meeting location be used for all recurring appointments?
If the meeting location is zoom or google meet, All recurring appointments will have different meeting URLs as the system generates a dynamic meeting URL for each meeting by default.
How do the recurring events get synced over to integrated calendars?
If sync is turned on - events are synced as individual events with the third-party calendars.
How can payments be charged for Recurring appointments?
Payments are currently unavailable for calendars with recurring turned on.
Frequently asked questions
How to Set Up a Recurring Appointments Calendar?
Click on Settings Click on Calendars Click on Create Calendar Click on Select Under Round Robin Booking Please Note All calendar types (other than Service Calendars) than support recurring appointments. The only difference is that if you picked Round-robin, there must be a maximum of 1 user or team member on the calendar. In the Availability Tab, Toggle on Recurring Appointments : Once you toggle on the Recurring Appointments, you can see the recurring appointments settings, and you can select the settings based on your use case. Please note: We have a limitation on the "times to repeat" field. An event can be repeat for a maximum of 24 times. You have three options in the If slots are not available dropdown: This basically means that if there is another appointment or event already booked for the intended slot, then the user has the following options: Continue Booking In the dropdown…
Will the already existing workflow trigger steps fire for Recurring appointments?
No, they won't. We have added some new filters for the Appointment Trigger steps. So all your configured triggers will need a new filter to be added for your Workflow Trigger Steps. We added a new Event Type Filter in the appointment trigger step, so now you can control the workflow triggers that can fire for the type of your appointments. You would choose Recurring as the Event type if you want the Workflow Trigger to only fire off for Recurring Appointments. For all the existing Appointment Status triggers in your account, we have added a new Filter by default, and the Filter is Event Type: Normal. It does not fire off for Recurring Appointments. Event Type: Normal So if you select this filter, the normal appointments (which aren't recurring) and all your existing non-recurring appointments would be considered normal. If you select this, then it would work the same as how it is…
Can users bulk update Appointments?
Users cannot bulk update Recurring appointments (cancel or reschedule).
Can the same meeting location be used for all recurring appointments?
If the meeting location is zoom or google meet, All recurring appointments will have different meeting URLs as the system generates a dynamic meeting URL for each meeting by default.
How do the recurring events get synced over to integrated calendars?
If sync is turned on - events are synced as individual events with the third-party calendars.
How can payments be charged for Recurring appointments?
Payments are currently unavailable for calendars with recurring turned on.
